Festival Application - Buckler Promotions, Inc.
This form may be used for all of our festivals.
(To sign up for our craft fairs visit us at http://bucklershows.com/vendor-application-bucklers-online-application)
PALM COAST STRAWBERRY FEST
MARCH 3 & 4, 2018
CENTRAL PARK IN TOWN CENTER
975 CENTRAL AVE, PALM COAST, FL 32164.
* Extra information regarding Palm Coast...Non-Palm Coast residents must purchase a $25 Business Tax Receipt. Palm Coast Residents must purchase a $70 Business Tax Receipt. Food Vendors must purchase a $50 Business Tax Receipt. Sorry we cannot accept any charities (501c3).
CLAY COUNTY STRAWBERRY FEST - 2nd Annual
MARCH 10 & 11, 2018
CLAY COUNTY FAIRGROUNDS
2497 SR 16 W, GREEN COVE SPRINGS, FL 32043.
BARBERVILLE STRAWBERRY FEST - 2nd Annual
MARCH 17 & 18, 2018
BARBERVILLE PIONEER SETTLEMENT
1776 LIGHTFOOT LANE, BARBERVILLE, FL 32105
DELAND STRAWBERRY FEST
APRIL 7 & 8, 2018
VOLUSIA COUNTY FAIRGROUNDS
3100 E. NEW YORK AVE, DELAND, FL 32724
ART & CRAFT - Juried - 100% Handcrafted By You Only (No Jewelry or food in this category)
Inside 10 x 10 or Outside 12 x 12 $ 150.00
DIRECT SALES (Scentsy, Avon, Thirty-one, Tupperware, etc.), BUY/SELL, JEWELRY & FOOD CATEGORY (Dips/Sauces)
Inside 10 x 10 or Outside 12 x 12 $ 250.00
Outside $ 350.00 (Electric included)
Inside 10 x 10 or Outside 12 x 12 $ 50.00
RENTALS & EXTRAS:
8’ Table (8’Lx2.5”Wx2.5”H) $ 15.00 (Must be covered on all sides to the floor) - Not available at all shows
Chairs $ 3.00 - Not available at all shows
Electric $ 30.00 - Not available at all shows
Corner (if available) $ 40.00
Family Fun & Festivities, Delicious Food, Art & Crafts, Petting Zoo, Live Entertainment, Free Bounce Houses & Obstacle Course, Vendors, Free Inside Toddler Play Area, Pony Rides, Cutest Baby Contest, Petting Zoo, Yummy Treats & Much More!
RULES AND REGULATIONS:
APPLICATION PROCESS: Buckler Promotions, Inc. reserves the right to accept products or companies that we feel will add variety and interest as well as compliment our other vendors in order to maintain a quality event. Craft vendors must submit three (3) photos of your items either by mail, email or through your website. Limited number per category. All photos will be kept on file. Applications may be submitted by mail, fax, email or online via our website. If your work is not accepted, your payment will be returned.
PAYMENT AND CANCELLATION POLICY: Show fees are located in the schedule. *First time exhibitors must pay their first show in full, additional shows $20.00 deposit each; if signing up less than one month before the show, a money order, certified check or credit card is required. If you need to make special arrangements for payment please contact us. We accept Visa, MasterCard and Discover. Prior exhibitors may place a $20.00 deposit per show, balance due 30 days prior to show. No refunds will be given. If you cancel at least 30 days prior to a show, a credit will be applied, less a $10 transfer fee. If you cancel less than 30 days prior to a show: a) you are responsible for the balance. b) no credit will be given on any monies paid. A $10.00 late fee will be charged if a balance is paid less than 30 days prior to a show. Space rentals subject to change without notification. A $20 fee will be imposed for all returned checks.
BOOTH DISPLAY: All tables must be draped to the floor on all 4 sides. Canopies are allowed indoors, however ceilings are low. Boxes, coolers, totes or carts shouldn’t be visible. Sale or unprofessional signs are not allowed. Nothing shall be nailed, stapled or otherwise affixed to the walls, floors or any part of the exhibition rooms. Exhibitor’s booth must not interfere with adjacent exhibitors in any way unless they have given you permission. All of the exhibitor’s booth and display, including chairs, must be placed within the confines of the space. Buckler Promotions, Inc. reserves the right to remove any booth, or portion thereof, that does not meet with the professional standards of the show. We require exhibitors to remove any objectionable material: pornography, witches, wizards, occult items, etc. If you order electric, you must bring at least a 50 ft. extension cord.
SET- UP AND BREAK DOWN: Upon arriving, check in at the Information Booth. Set-up times: See Rules and Regulations for details. You must be completely set up by 9:30 am Saturday morning or forfeit your space. If you cannot make it to a show, please call our office and leave a message, as we do check it Saturday a.m. You must remain completely set up during show hours. No packing up early (no boxes/equipment brought in or out, no preparations made before 5:00 pm Sunday). Anyone arriving late, leaving before the show closes or breaking down during show hours will be excluded from our future shows. No vehicles to be brought up to building before 5:00 p.m. Sunday. NO DRIVING ALLOWED IN THE BUILDING!!!
EXHIBITOR RESPONSIBILITIES: Exhibitors should keep a professional appearance and are responsible for clean up and daily maintenance of their area. All booths must be attended at all times. Exhibitors must be in their booth 10 minutes prior to the time of the show opening. If the exhibitor is not present when the show opens and the booth is closed or covered, Buckler Promotions, Inc. reserves the right to open the booth so as not to distract from the overall appearance of the show. No smoking allowed inside facility. Pets are not allowed at any shows. Alcoholic beverages are not permitted. Liability Insurance, if desired by the exhibitor, must be obtained by them at their own expense. Please come prepared with sweaters, etc. as large exhibit halls are hard to heat/cool to everyone’s satisfaction. Each crafter must collect Florida sales tax.
Paid admission - Your customers can receive $1 off with your business card, mail out, canned good, or by mentioning your name at the gate.
I do hereby release, forever discharge, indemnify and hold harmless Buckler Promotions, Inc., its sponsors and the grounds from all manner of actions, suits, sums of money, damage, claims & demands from any loss or injury. Refunds will not be made unless a show is cancelled due to circumstances beyond the control of Buckler Promotions, Inc. e.g. due to disaster, flood, fire, etc. In such a case, fees received less all expenses of the exhibition, including but not limited to advertising, rental of the facilities, insurance, utilities, promotions and other related expenses, will be refunded to exhibitor on a pro-rata basis. Should acts of God, strikes, work stoppage or any other cause not within the control of Buckler Promotions, Inc., it’s officers & employees are jointly released from any and all claims that may arise in consequence thereof. In no event shall Buckler Promotions, Inc. be liable for loss of profits, business or any other damage to exhibitor through cancellation for such causes.
By filling out the application below you agree to the rules and regulations.
Address Line 2
State / Province / Region
Postal / Zip Code
Antigua and Barbuda
Bosnia and Herzegovina
British Indian Ocean Territory
Central African Republic
Democratic Republic of the Congo
Republic of the Congo
Papua New Guinea
Saint Kitts and Nevis
Saint Vincent and the Grenadines
Sao Tome and Principe
Trinidad and Tobago
United Arab Emirates
United States Minor Outlying Islands
Virgin Islands, British
Virgin Islands, U.S.
Phone number(s) include home and cell numbers with area code.
Email and Website
Show you are applying for
Palm Coast Strawberr Fest - March 3 & 4, 2018 (Outdoor Only)
Clay County Strawberry Fest - March 10 & 11, 2018
Barberville Strawberry Fest - March 17 & 18, 2017 (Limited Indoor/Outdoor)
Deland Strawberry Fest - April 7 & 8, 2018
Type of Booth
Art & Craft ($150)
Direct Sales, Buy/Sell, Jewelry, Food Item (Dips/Sauces) ($200)
Food Vendor ($350) *includes electric
Non-profit ($50) *Not available in Palm Coast
Art & Craft Vendors please list all items you wish to display in your booth. Submit photos to us via email email@example.com or post link to your website, Facebook page or Etsy store.
Number of spaces needed
Incidentals (please see show details - limited availability at some shows)
Tables & Chairs ($15 per table $3 per chair)
Corner ($40 if available)
Please indicate if you will be renting electric, tables, chairs, or corner
Credit Card Information (VISA-M/C-DISCOVER ONLY)
Include all components: Credit Card Number - Expiration Date - 3-digit security code - Name as it appears on card - Amount. By entering your card number you hereby authorize the transaction.
Do Not Fill This Out